Planning a trip for your whole extended family or for a group of friends sounds like a great idea until you realise that there’s more to it than booking the accommodation and organizing the transport. And im not just talking about what shoes to pack.
Most of us don’t have the time to think about – never mind research and implement – all the different elements needed to ensure a successful trip for everyone.
Between building empires, managing kids, and not forgetting to pick up the dog food, its a little tricky.
Whether you’re organising it yourself, using a travel agent or deferring to experts, like DreamTrips, curators of group travel, here are some things to consider when planning a group trip:
Self-catering versus all-inclusive – Are you self-catering or are you booking an all-inclusive package?
While self-catering may initially seem like a less expensive option, it may often work out more expensive in the long run.
So much for all those outdoor cooking lessons…..
An all-inclusive package also makes it easier to work on a budget and to spilt the expenses amongst the people you are traveling with.
It also takes some pressure off your wallet when you are there as drinks and meals don’t rack up any additional expenses.
No more Zapper arguments is enough reason for me!
Share the tasks – If you have decided on a package that isn’t all-inclusive, split the meals up amongst the families attending to split the costs and the preparation duties.
Plan easy snacks and meals where everyone can put their own meal together like burgers or tacos or a simple braai.
This is also a GREAT way to get people to engage with each other!
Plan for everyone – Activities are great but make sure there is something for everyone. The men might be looking forward to a weekend of golf or fly-fishing but make sure there is something for the ladies to do while the guys don their waders and polish their clubs.
Remember the little ones – Children will need entertainment in the form of swimming pools and play areas or game rooms. Take some DVD’s with and board games for the evenings so that the children have something to do while the adults chat.
Discuss these activities with your group and make sure that there really is something for everyone.
And have a clear understanding as yo whether you’re group monitoring the kids or if everyone is watching their own child.
Itineraries are useful – Put an itinerary together beforehand so everyone knows where the meeting points are and the times that they need to be there. Travel itineraries are freely available on line.
If people want to skip certain activities and do their own thing, then they can have an idea of timings, and no one has to play petrol officer, gathering the troops together.
Enjoy down time – Don’t try to cram too much into one day–remember you’re on vacation! People may want some down time or alone time and a lot of times activities take longer than planned when you’re with a larger group.
Ever felt like you need a vacation after your vacation?
Be fit to travel – Check to see if there are any inoculations required for the area you are visiting. Find a travel doctor in your area and ensure everyone has the vaccines they might need before travelling. For more information on the vaccinations you need for holiday destinations visit: Travel Safe Clinic
Communication is key – You don’t know someone until you have traveled with them and to avoid any misunderstandings that could ruin your holiday, encourage open communication and an understanding that this is everyone’s holiday and everyone is entitled to enjoyment.
So, if someone decides to relax at the house or hotel instead of participating in an activity then allow them to do so.
It’s a vacation not a training ground.
For more information on the benefits of Group Travel, visit WorldVentures Membership
And As Always….
*In sponsorship with WorldVentures*